APPLICATION MATERIALS
Applicants are required to submit a combined cover letter and resume in one document. Your cover letter must summarize your experiences with records management and/or administrative process development. Incomplete materials will not be considered.
To expedite the application process, combine your cover letter and resume into one PDF or WORD document before applying and upload electronically when requested in the online application process.
SALARY RANGE
In addition to a competitive hourly salary range of $27.45 - $32.30 (based on qualifications, skills and abilities), Chelan PUD employees also enjoy outstanding benefits which include the option of a zero cost medical plan (medical, dental and vision for all eligible dependents), short and long-term disability, Washington State Public Employee's Retirement System, Deferred Compensation (with company matching funds up to 5%), 11 holidays and initial personal leave accrual at 21 days per year.
Introductory Period: New employees holding regular positions must complete an introductory period of twelve months.
JOB POSTING
JOB PURPOSE:
The Reliability Compliance Documentation Specialist will work closely with the Reliability Compliance team to develop, implement and lead the administration of Chelan PUD's (District)Reliability Compliance documentation program designed to standardize documentation processes and procedures supporting the Reliability Compliance department and reliability compliance standard owners across the District. Maintain the District’s Reliability Compliance documentation supporting audits, spot checks, self-certifications and for any other presentation to the District’s enforcement authority, or to regulatory agencies such as NERC or FERC. Will also provide back-up administrative support for the Reliability Compliance department.
JOB FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function of the job satisfactorily. Essential functions (EF) are those activities that, if not performed, would significantly and fundamentally alter the position. Typically, essential functions account for the largest commitment of time.
# EF Job Functions
1. EF 50% Manage Reliability Compliance program documents, records and evidence. Retrieve, receive, acquire, name, file, organize, store, archive, destroy and otherwise maintain in an audit ready manner, all reliability compliance documentation needed for audits, spot checks, self-certifications and for any other presentation to the District's enforcement authority, or regulatory agencies such as NERC or FERC. Communicate and coordinate with standard owners and Reliability Compliance department personnel. Set up and manage paper or electronic filing systems, record and track information, update paperwork, etc.
2. EF 10% Work with IT and other departments, as a subject matter expert, to implement and continuously improve document management and compliance technology solutions and related processes.
3. EF 15% Perform Reliability Compliance administrative support activities in coordination with Transmission and Compliance administrative staff. Duties include, but not limited to, copying; filing (electronic and other); scheduling meetings; drafting agendas; preparing meeting materials; assisting with preparation of PowerPoint presentations; assisting with audit preparation and coordination; drafting correspondence; assisting with RSAW preparation; conducting report queries in Maximo and running/preparing reports; attending meetings; updating tracking spreadsheets; data entry; printing; scanning and other administrative duties as assigned. Communicate with outside entities, including WECC. Must represent District and Reliability Compliance Department in professional manner.
4. EF 20% Develop and maintain department SharePoint web pages or other procedural information or libraries to support department and Standard Owners. Update web pages as needed and work with department personnel to maintain web pages with current links and information.
5. EF 5% Maintain department processes and procedures. Review with Reliability Compliance Analysts and Reliability Compliance Manager and update as needed. Document administrative department procedures and propose administrative process improvements within the department. Leads process improvement efforts in area of responsibility. Performs special projects as assigned.
6. EF Ongoing Develop and support the District's Culture of Compliance.
7. EF Ongoing Maintain regular and predictable attendance. Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
QUALIFICATIONS: The qualifications listed below are representative of those required, but reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Post-Secondary Education:
No post-secondary education required. AA degree or vocational training in office management or a related field is preferred.
Experience:
Typically requires a minimum of five (5) years progressively responsible administrative support for a diverse workgroup with an emphasis on records management and administrative process development. Experience administering regulatory or legal documentation systems desired.
Specific KSA's: A fully skilled incumbent will have the following specific knowledge, skills, and abilities:
Knowledge:
• Familiarity with WECC/NERC Reliability Compliance
• General office procedures
• Customer service principles
• Process development methods
• Document management methods
Skills:
• Strong organizational skills
• Strong attention to detail
• Strong verbal and written communication
• Keyboarding
• Active listening
• Time management
• Problem solving
Abilities:
• Strong accountability for work assignments
• Produce accurate and high quality work
• Prioritize tasks
• Work collaboratively, interact effectively, professionally
• Provide quality service to customers
• Coordinate people and resources effectively
• Use logic and reasoning to develop recommendations and solution alternatives to procedural problems or processes, within area of responsibility
• Maintain confidentiality while working with sensitive information
Language Skills:
Must be proficient in reading, writing and speaking English.
Computer Skills:
To perform this job successfully, an individual is required to have advanced/expert knowledge of Microsoft Word and General Office Equipment; intermediate knowledge of Microsoft Outlook; Microsoft Excel, Microsoft PowerPoint, and SharePoint; and knowledge of PeopleSoft Timekeeping/HR; Maximo Order Processing; Adobe Acrobat; office computers, laptops, projectors and scanners. Knowledge of PeopleSoft Financials and Maximo Asset Management is preferred.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel, and perform repetitive hand or arm motion. The employee is frequently required to stand and talk, hear. The employee is occasionally required to walk; reach with hands and arms; stoop, kneel, crouch, crawl or twist torso and pull, push, or exert force. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level is usually moderate.
BACKGROUND SCREENING
Pursuant to the North American Electric Reliability Corporation (NERC) standards, Chelan County Public Utility District #1 conducts background screening of personnel who have access to the District's critical physical and/or cyber assets.
DISCLAIMER
The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
EEO
Chelan PUD is an Equal Employment Opportunity employer and values diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, protected veteran or disabled status, or other protected classifications as defined by law.
EO M/F/Disability/Vet Employer
EEO Law Poster (English or Spanish)
EEO Law Poster Supplement (English)
Chelan PUD will not be offering any work visa sponsorship for this role.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-I.35(c)