LIVE, WORK AND PLAY!
Chelan County PUD is located in the geographical center of Washington State at the confluence of the Columbia and Wenatchee rivers. A public power leader, the complex and progressive nature of PUD operations offer a unique mix of challenges and opportunities.
We rely on the mighty Columbia River for much of our hydropower generation and we're proud to take a leadership role in environmental stewardship as related to this great river system. Each year we dedicate millions of dollars and thousands of work hours to protect and enhance fish, wildlife and plant ecosystems. As part of hydropower operations, we've also built 14 parks that serve more than 3 million visitors each year.
Rated by Forbes in 2017 and 2019 as one of the top 25 places to retire, Wenatchee is a recreational paradise with an abundance of adventure. The natural scenic beauty of the Wenatchee Valley provides a vivid backdrop to its thriving economy, where the quality of life is high and the climate is moderate with four distinct seasons, including more than 200 days of sunshine!
We are a small town to some and big city to others. We invest in our children and believe that education is the key to our future success.
We live a life of abundant choices and enjoy water sports on the Wenatchee and Columbia rivers, hiking, biking, rock climbing and unlimited golfing. Downhill and cross-country skiing are just minutes away. The area is also known for producing quality wines.
Consider Chelan PUD as a career choice today! The community is waiting for you.
Chelan PUD is an Affirmative Action/Equal Opportunity Employer and values diversity at all levels of its workforce. M/F/Vet/Disabled
PLEASE NOTE
Applicants are required to submit a combined cover letter and resume in one document. Your cover letter must summarize your interest in the position and related contract administration experience. Incomplete materials will not be considered.
To expedite the application process, combine your cover letter and resume into one PDF or WORD document before applying and upload electronically when requested in the online application process.
This position is OPEN UNTIL FILLED and applicants are encouraged to apply immediately.
The position works primarily onsite. Return to District facilities for any employees working remotely due to COVID is planned for July 2021.
Interested parties are also invited to contact Ruth Erwert, Recruiting Manager, at joblist@chelanpud.org to discuss the position.
SALARY RANGE
The position may be filled at varying levels. In addition to a competitive salary range (based on qualifications, skills and abilities), Chelan PUD employees also enjoy outstanding benefits which include the option of a zero cost medical plan (medical, dental and vision for all eligible dependents), short and long-term disability, Washington State Public Employee's Retirement System, Deferred Compensation (with company matching funds up to 5%), 11 holidays and initial personal leave accrual at 21 days per year.
Level I: $63,440 - $79,300; Level II: $72,720 - $90,000; Senior: $80,240 - $100,300
Introductory Period: New employees holding regular positions must complete an introductory period of twelve months.
JOB POSTING
JOB PURPOSE:
Based on level of hire, level I, II or senior, the incumbent may develop, negotiate and administer varying levels of complex and diversified contracts and requests for proposals. This may include routine service agreements, small works, materials/equipment, and public works bids. Act as a District agent to obtain materials, goods, and services in a cost-effective manner and in compliance with applicable laws and/or District policies. Determine and may advise on appropriate procurement methods and procedures. Administer and may monitor and coordinate bid development, evaluation, and awards. Provide input and assistance on routine to moderately complex contract disputes and other issues. Monitor contract closeout. May perform peer review of contract documents, suggest process improvements and mentor junior level incumbents.
JOB FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function of the job satisfactorily. Essential functions (EF) are those activities that, if not performed, would significantly and fundamentally alter the position.
# EF Job Functions
1. EF Utilizing District boilerplate documents, develop routine to complex service agreements, material/equipment bids, small works bid documents and public works/labor and materials bid documents. May review draft resolutions for Board actions related to contract award and administrative actions.
2. EF Administer routine to complex service agreements, material/equipment bids, small works, and public works bids from initiation to closeout. Monitor contracts to determine necessity for changes and to ensure contracts comply with legal, internal and departmental policies, procedures, and District delegation. Identify issues, recommend solutions and escalate to management.
3. EF Participate in contract negotiations of varying complexities. May develop and administer requests for proposals including leading or advising customers in appropriate content and process for solicitation, evaluation and award.
4. EF Perform peer reviews of other contract documents and provide input to final products.
5. EF Suggest and implement process improvements and innovative ideas designed to improve service, control costs or achieve other District goals. Participate or lead efforts to revisions and/or implementation of contract processes & procedures, standards, boilerplates, information systems and decision support tools, incorporating requirements of keys stakeholders. Participate on cross functional teams.
6. EF Review purchase orders for compliance with internal policies and procedures and take action to resolve, as needed. Assist Purchasing Agents with routine procurement activities.
7. EF Ongoing Train and mentor lower level purchasing staff, as needed. May lead contract negotiations of varying complexity.
8. EF Ongoing Develop and maintain effective relationships with other Public Utility Districts (PUD's), District contractors, and internal customers.
9. EF Ongoing Maintain regular and predictable attendance. Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
QUALIFICATIONS: The qualifications listed below are representative of those required, but reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Post-Secondary Education:
Bachelor's degree (B.S./B.A.) in Business Administration, Supply Chain or related field, or equivalent combination of education and experience. Certifications such as Universal Public Purchasing Certification Council (UPPCC), Certified Professional Purchasing Manager (CPPM) or Certified Public Procurement Officer (CPPO), Institute for Supply Management (ISM), and/or Certified Purchasing Manager(CPM)/ Accredited Purchasing Practitioner (APP) are preferred.
Experience:
Two (2) years (full time or equivalent) experience administering contracts, agreements or bids, or closely related purchasing experience, preferably in a public procurement environment. Level II incumbents must possess four (4) years' experience that should include examples of contract or agreement administration, bid preparation, and leading contract negotiations.
Specific KSA's: Based on level of hire, I, II or Senior, a fully skilled incumbent will have the following specific knowledge, skills, and abilities:
Knowledge:
• Washington public sector and PUD specific procurement laws
• District procurement policies and procedures
• Contract administration practices and procedures
• Knowledge of contract terms and conditions
• Knowledge of District contract boilerplates for service agreements, material contracts, small works contracts and public works/labor and materials contracts including contract terms and conditions, forms, exhibits and library terms and their appropriate uses
Skills:
• Written and oral communication skills
• Critical thinking skills
• Problem solving skills
• Negotiation skills
Abilities:
• Formal preparation of simple, routine bids and service agreements
• Strong customer service focus
• Results oriented
• Work well independently and within a team
• Manage multiple priorities
• Conflict resolution
• Exercise good judgement
• Exercise confidentiality
• Diplomacy working with all levels of management and public
Language Skills:
Must be proficient in reading, writing and speaking English.
Computers & Equipment: A fully skilled incumbent will have the ability to utilize the following software, hardware, or equipment:
To perform this job successfully, an individual is required to have advanced knowledge of Maximo Order Processing; intermediate knowledge of PeopleSoft Financials, PeopleSoft Time Entry/HRIS, Microsoft Outlook, Microsoft Excel, Microsoft Word, and bid database software; and basic knowledge of Microsoft PowerPoint, PC Hardware, and general office equipment.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel; perform repetitive hand or arm motion; and talk, hear. The employee is occasionally required to stand, walk, reach with hands and arms; climb or balance; stoop, kneel, crouch, crawl or twist torso; and pull, push, or exert force. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts and outdoor weather conditions. The noise level is usually moderate.
DISCLAIMER
The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
EEO
Chelan PUD is an Equal Employment Opportunity employer (EOE Minorities/Females/Protected Veterans/Disabled). We value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to any protected classifications as defined by law.
EEO Law Posters can be found on the main Careers page in English and Spanish.
Chelan PUD will not be offering any work visa sponsorship for this role.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-I.35(c)