PLEASE NOTE
We are currently hiring for regular full-time administrative/office support positions in Office Services.
This job opening also creates a hiring pool of candidates to be considered for upcoming 2020/2021 general administrative/office support opportunities including "on-call" positions.
Applicants are required to submit a cover letter and resume. The resume should include both months and years of current and/or previous employment. The cover letter must be no more than two pages and must summarize directly related experience, including complexity of job responsibilities associated to general and diversified administrative related support.
To expedite the process, combine your cover letter and resume into one PDF or WORD document and upload electronically when requested in the online application process.
Incomplete materials will not be considered.
SALARY RANGE
In addition to a competitive hourly range of $20.54 - $28.41 (based on qualifications, skills and abilities), regular, full-time Chelan PUD employees also enjoy outstanding benefits which include the option of a zero cost medical plan (medical, dental and vision for all eligible dependents), short and long-term disability, Washington State Public Employee's Retirement System, Deferred Compensation (with company matching funds up to 5%), 11 holidays and initial personal leave accrual at 21 days per year.
On-call positions do not include benefits. In accordance with the Washington State Paid Sick Leave Law, non-benefitted employees accrue one hour of paid sick leave for every 40 hours actually worked.
Introductory Period: Non-bargaining unit employees holding regular positions must complete an introductory period of twelve months.
JOB POSTING
Chelan County PUD administrative/office support positions provide general and diversified support to a variety of departments with varied levels of management oversight. General support duties include typing, document and file management, composing and editing correspondence, managing calendars and schedules, answering phones, purchasing related duties such as processing invoices or purchase requisitions, scanning, archiving, cross-training and providing support to other employees and/or customers. The incumbent coordinates travel and meetings, often complex, multiparty scheduling and compiles and processes expense reports. In most roles, the incumbent provides customer service support, including fielding and responding to customer inquiries.
The complexity of job responsibilities vary depending on department assignment and/or manager level and may include special projects, resolutions, contracts, meeting minutes, agendas and coordination/management of electronic documents (records management, including policies, practices and actions associated with retention/destruction) and presentations. Some positions will require the ability to identify, recommend and implement system and continuous process improvements, including data integration, system change processes or other areas of efficiency gains and solutions.
Incumbents must demonstrate highly effective oral and written communication skills, including active listening and excellent interpersonal skills to provide end-user support in a variety of settings. Strong organization skills, accuracy, attention to detail, planning and coordination abilities are essential. Incumbents are expected to initiate action to resolve problems exercising judgement and diplomacy and at all times maintain confidentiality in sensitive situations. PUD employees generally work in collaborative environments and administrative/clerical staff members are expected to work well-together, providing support and knowledge transfer as well as cross-coverage to ensure seamless absences. The top applicants will demonstrate critical thinking and reasoning skills, professionalism, adaptability and flexibility.
Incumbents must demonstrate the ability to utilize and learn new data systems or reporting technologies, and general to advanced skills in Microsoft Office products such as Word, Excel and SharePoint.
Higher level positions may support executive management and senior leaders.
Note:
Support positions interacting with the public as an essential function of job responsibilities have a preference for bilingual communication abilities in Spanish.
Some positions drive a motorized vehicle while conducting business on behalf of the District.
Post-Secondary Education:
Most administrative/office support positions do not require post-secondary education. However, candidates with some college or technical training related to business or office administration are preferred.
Experience:
All administrative support positions require the successful completion of District clerical tests (typing net 40 wpm, Excel at 50% and Word at 50%).
In general, all administrative/office support positions typically require two (2) years' progressively responsible administrative support experience with a customer service focus, including strong background in the use of computer software including MS Word and Excel.
PHYSICAL REQUIREMENTS:
The physical demands for each position are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level is usually moderate.
LICENSE REQUIREMENTS
A valid driver's license is required for some administrative support positions (verified upon hire). For applicable positions, a valid Washington State driver's license is required within 30 days of employment.
BACKGROUND SCREENING
Pursuant to the Cardholder Information Security Program (CISP) of 2001, Chelan County Public Utility District #1 is mandated to conduct background screening of personnel granted rights to access credit card holder information. This requirement is applicable to some of our administrative support positions.
DISCLAIMER
The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
EEO
Chelan PUD is an Equal Employment Opportunity employer and values diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, protected veteran or disabled status, or other protected classifications as defined by law.
EO M/F/Disability/Vet Employer
EEO Law Poster (English or Spanish)
EEO Law Poster Supplement (English)
Chelan PUD will not be offering any work visa sponsorship for this role.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-I.35(c)