LIVE, WORK AND PLAY!
Chelan County PUD is located in the geographical center of Washington State at the confluence of the Columbia and Wenatchee rivers. A public power leader, the complex and progressive nature of PUD operations offer a unique mix of challenges and opportunities.
We rely on the mighty Columbia River for much of our hydropower generation and we're proud to take a leadership role in environmental stewardship as related to this great river system. Each year we dedicate millions of dollars and thousands of work hours to protect and enhance fish, wildlife and plant ecosystems. As part of hydropower operations, we've also built 14 parks that serve more than 3 million visitors each year.
Rated by Sunset Magazine as one of the top 20 Western DREAM TOWNS and by Forbes in 2017 as one of the top 25 places to retire, Wenatchee is a recreational paradise with an abundance of adventure. The natural scenic beauty of the Wenatchee Valley provides a vivid backdrop to its thriving economy, where the quality of life is high and the climate is moderate with four distinct seasons, including more than 200 days of sunshine!
We are a small town to some and big city to others. We invest in our children and believe that education is the key to our future success.
We live a life of abundant choices and enjoy water sports on the Wenatchee and Columbia rivers, hiking, biking, rock climbing and unlimited golfing. Downhill and cross-country skiing are just minutes away. The area is also known for producing quality wines.
Consider Chelan PUD as a career choice today! The community is waiting for you.
Chelan PUD is an Affirmative Action/Equal Opportunity Employer and values diversity at all levels of its workforce. M/F/Vet/Disabled
APPLICATION MATERIALS
Applicants are required to submit a combined cover letter and resume in one document. Your cover letter must summarize your interest in the position and directly related experience in contract administration and/or purchasing . Incomplete materials will not be considered.
To expedite the application process, combine your cover letter and resume into one PDF or WORD document before applying and upload electronically when requested in the online application process.
This position is OPEN UNTIL FILLED and applicants are encouraged to apply immediately.
Interested parties are also invited to contact Ruth Erwert, Recruiting Manager at (509) 661-4540, or joblist@chelanpud.org to discuss the position.
SALARY RANGE
In addition to a competitive salary range of $58,000 - $72,500 (based on qualifications, skills and abilities), Chelan PUD employees also enjoy outstanding benefits which include the option of a zero cost medical plan (medical, dental and vision for all eligible dependents), short and long-term disability, Washington State Public Employee's Retirement System, Deferred Compensation (with company matching funds up to 5%), 11 holidays and initial personal leave accrual at 21 days per year.
Introductory Period: New employees holding regular positions must complete an introductory period of twelve months.
JOB POSTING
JOB PURPOSE:
Provide Procurement and Contract Services (PCS) support for all District departments to include procuring materials, services and supplies in compliance with legal requirements, District policies and customer service goals, as well as contract administration support including document preparation and processing, bid tabulations, data entry, and records management.
JOB FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function of the job satisfactorily. Essential functions (EF) are those activities that, if not performed, would significantly and fundamentally alter the position.
# EF % of Time Job Functions
1. EF 40% Provide contract support to PCS staff, including, but not limited to preparation, processing, distribution and follow-up of contract documents, Change Orders, Amendments, Addenda and RFQs. Maintain delegated purchasing and contract signature authority and brand name/sole source records. Establish and modify purchasing contracts. Provide documents and links for bidding opportunities website, assist contractors with obtaining bid documents, attend bid opening and tabulate bid results.
2. EF 40% Procure "off-the-shelf" and made-to-order goods and services. Solicit quotes, analyze prices, discounts, deliveries, review terms and conditions and obtain approval, as necessary and authorize purchase orders. Review, verify compliance and process purchase requisitions and purchase orders. Develop supply chain system queries, run reports. Resolve quantity, price and order accuracy issues. Issue change orders as required. Expedite delivery of goods in shortage situations for critical and/or late orders.
3. EF 5% Administer the Public Works Less Than $50,000 process. Receive requests from departments, request rates from contractors, prepare letters, set up purchase contracts, process requests and track usage in Maximo.
4. EF 5% Perform supply chain software training and support to customers. Provide timely front line support for employee supply chain questions. Escalates complex technical inquiries as needed. Develop and maintain procedures, manuals, training and reference materials and conduct employee training on the Maximo Purchasing Application. Assist in the development, maintenance and implementation of purchasing, contract administration, and operational procedures. Assist in training District staff on PCS intra/internet usage and preparation of contract document templates used in the contracts and agreements process.
5. SF 10% Assist with PCS web site development and maintenance. Provide web documents and maintain web links and content. Provide Bid Processing and Bid Workflow database training, as needed. Assist in monitoring the process and schedules of contracts and agreements for timing and format. Assist in placing schedules in Outlook and Bid Workflow. Assist in monitoring quality of submitted contracts and agreements.
6. EF Ongoing Develop and maintain effective relationships with internal and external customers including Procurement/Contract Services (PCS), employees, contractors and suppliers, state agencies and the general public.
7. EF Ongoing Maintain regular and predictable attendance. Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
QUALIFICATIONS: The qualifications listed below are representative of those required, but reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Post-Secondary Education:
Associate’s degree (A.A.) or equivalent from two-year College or technical school; or equivalent combination of education and experience. Bachelor’s degree in business or related field preferred. Completion of college courses related to Contract Administration, Purchasing or Supply Chain Management preferred. Preference given to applicants with Universal Public Purchasing Certification Council (UPPCC), Certified Purchasing Manager (CPP), Certified Public Procurement Officer (CPPO) or other closely related certification, or Institute for supply Chain Management (ISM) certification. Computer technology education is desirable.
Experience:
Typically requires a minimum of two (2) years of progressively responsible experience in one or more of the following areas: contract administration, purchasing and/or proposal development; preferably in the electrical industry and/or in a public environment.
Specific KSA's: A fully skilled incumbent will have the following specific knowledge, skills, and abilities:
Knowledge:
• Requires knowledge of efficient administrative procedures, ability to prioritize and organize tasks, elicit cooperation and coordinate efforts to accomplish tasks.
• Working knowledge of Maximo and PeopleSoft are preferred.
• Basic knowledge of fundamental concepts, practices and procedures of contract administration and purchasing, including Washington State and Public Utility procurement laws, rules and regulations
Skills:
• Must have strong organizational and prioritization skills.
• Must work well independently in a high-level productive atmosphere and complete work in a timely manner.
Abilities:
• Ability to work with customers and staff in a courteous, respectful and professional manner.
• Ability to communicate effectively in both oral and written form.
• Requires the ability to work under pressure with tight deadlines, take initiative, demonstrate flexibility, cooperation, accuracy and follow directions.
• Requires ability to exercise judgment, confidentiality, and diplomacy in responding to executive staff, District Commissioners, attorneys, employees and the public.
Language Skills:
Must be proficient in reading, writing and speaking English.
Computers & Equipment: A fully skilled incumbent will have the ability to utilize the following software, hardware, or equipment:
To perform this job successfully, an individual is required to have knowledge of PeopleSoft Financials; PeopleSoft Time Entry/HRIS; PC Hardware; Microsoft PowerPoint and General Office Equipment.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; perform repetitive hand or arm motion and talk, hear. The employee is frequently required to stand and sit. The employee is occasionally required to walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, crawl or twist torso and pull, push, or exert force. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to work in high, precarious places. The noise level is usually moderate.
DISCLAIMER
The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
EEO
Chelan PUD is an Equal Employment Opportunity employer (EOE Minorities/Females/Protected Veterans/Disabled). We value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to any protected classifications as defined by law.
EEO Law Posters can be found on the main Careers page in English and Spanish.
Chelan PUD will not be offering any work visa sponsorship for this role.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-I.35(c)