Vendors of Goods and Services

VENDOR ANNOUNCEMENT

IMPORTANT NOTICE - CHANGE TO VENDOR REGISTRATION SYSTEM FOR VENDORS OF MATERIALS, EQUIPMENT AND SUPPLIES

Public Utility District No. 1 of Chelan County Procurement & Contract Services is proud to announce that we will now be using Public Purchase, a web based Vendor registration service.    In order to begin, or continue to, receive Request for Quotations (RFQ) as a current vendor of materials, equipment and supplies you must register with this new system. This process will only take a few minutes. The two-step registration process/instructions are detailed below in the Instructions section.  Registration is not needed if you are a Contractor for Public Works Bids, Small Works projects and its Roster or Architect’s & Engineers for professional services and its Roster.  The PUD maintains these Rosters on our own website.

We will make the move from our current Vendor Registration system to Public Purchase effective July 1, 2017.  Please register as soon as possible and no later than July 1, 2017.

INSTRUCTIONS FOR THE TWO-STEP REGISTRATION PROCESS

  1. Register with Public Purchase:
    Use the link below to begin the registration process. Please use the free registration process.It can take up to 24 hours for your account to become active. You will receive an email from notices@publicpurchase.com letting you know your account is activated. Be sure and add this email address to your contacts to make it easier to finish the registration process.

        https://www.publicpurchase.com/gems/register/vendor/register 

       If you are already registered with Public Purchase previously, please proceed directly to step

  1. Register with Public Utility District No. 1 of Chelan County:
    A.Once you have received your activation email from Public Purchase log into www.publicpurchase.com and accept the terms and conditions of use.

      B.  Click on the "Tools" tab, Click on the "Agencies" tab. 

      C.  This will take you to the agency search page. In the agency name box type Public Utility  District No. 1 of Chelan County.  Leave the "new agency since" box blank.  Make sure Registration Status says "ALL".  Click on "search" this will bring up the agency below, to the far right of it you will  see  "view" and "Register" click on the "Register" link to complete the vendor registration with the agency.

It is important that this second part of the registration is complete. It is your responsibility to keep the information up to date, particularly the contacts and email addresses.

 Why the switch?
 Using this service will make the quoting process easier for us and our suppliers.  The Public Purchase Vendor Registration System was designed exclusively for use by Government Agencies and their Vendors. 

 Benefits to Us
 This Vendor Registration system is compliant with all Federal and State regulations, which determine the required procedures for Government Agency purchasing practices.  This service will also create an up to date vendor database, which will be hosted on Public Purchase's servers and will allow suppliers to easily update and change their information as needed.

What benefits to You?
Public Purchase gives you access to bid opportunities with other government entities.  All of this is provided at no charge to you.

If you need any assistance with this process please contact Public Purchase at support@publicpurchase.com.  Or use their Live Chat during business hours. It can be found in the upper left corner of their web site.

 

 Vendor Lists are maintained for those vendors who can provide Chelan PUD with
  • Materials
  • Equipment
  • Supplies
  • Services
Terms and Conditions

Issuance of a Purchase Order denotes acceptance of the District’s standard Terms and Conditions, unless otherwise agreed upon by the parties.

Vendor Application Form

  • See above information on new Vendor Application process.
Following submission of the Application Form, we will send a tax form to you to be completed. To maintain integrity of the vendor information on file with the District, the vendor record may be inactivated by the District after two years of no purchasing activity.

Questions? Contact Procurement Administrative Assistant, at (509) 661-4479.
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